Are you walking around feeling burdened because work is just too much? Do you feel you need a PA? Do you go online frantically looking for apps that organize your work for you? Chances are that a lot of important work is pending and slipping through the cracks while you focus on the peripheries.
I get there a lot….so how do you prioritize? How do you ensure that you have a clean desk and that all your tasks are accomplished? I like you love the feeling of achievement…that pat on the back….that surge of satisfaction.
I asked a few colleagues that are really organised and this is what they had to share:
1. Clarify Tasks
Everyday is a new one. Write out your tasks and limit them to SMART ones (http://www.practicallyperfectpa.com/wp-content/uploads/2013/11/smart.png) put them before you and resolve not to leave without completing them.
2. Clear Your in tray Everyday
Some of the most efficient CEOs have really clean desks. They are thorough and peruse all documents but they work on things as they come in so it creates a healthy speedy flow of work. Procrastination will kill your moral eventually so try to deal with things as they come.
3. Follow Up Approvals and Delegation Personally
If anything needs an approval or review by someone else, have a chat with them about it, follow it up. Eventually people will learn to prioritize your referrals because you follow up. It is easier to tick off tasks if everyone in the approval chain is on board.
4. Share the Burden
If you have subordinates, share the tasks with them. Discuss the way to execute it and give them some of the tasks. If it is team mates or superiors request for their assistance in areas of their expertise. It will add value to your final product.
5. The Devil is in The Details
Read read read!! Ensure that what you are doing the one sure thing that is required. Get a full grasp of what is required and be sure of anything you sign. If you can note it down or keep a copy. It will save you someday.
Sometimes none of these are the reasons your desk looks like a paper disposal ground. Lean back, take a deep breath… you will find a way soon…necessity breeds invention. Just ensure that you do not put off to tomorrow what you can do today.